Admissions Policy

The determined admissions arrangements for a) 2019 entry and b) 2020 entry (Year 7 and Year 12) are below (copies can be downloaded from the admissions page):

a. Determined Admissions Arrangements for entry in September 2019

Approved by the Board of Trustees of The Kingston Academy on 11 December 2017

The Kingston Academy is a co-educational, non-selective, non-faith secondary Free school for the local community and its families. The school provides places for young people aged 11 to 18 and has a fully inclusive ethos, which welcomes all who wish to come to the school, and requires everyone to be valued for who they are and what they offer.

Entry into Year 7 in September 2019

Full details of the application process are available in your local authority admissions booklet. The Kingston booklet ‘Admissions to Kingston Secondary Schools 2019’ is available from Kingston Council’s website at www.kingston.gov.uk . In completing the common application form, The Kingston Academy must be listed as one of the preferences on your local authority form. Inaccurate or false information on the form could result in the place being withdrawn. Applications must be submitted to your Local Authority by no later than 31 October 2018.

The published admission number is 180 places in each year of entry into Year 7. The school will admit up to this number for entry into Year 7 each year and the admissions arrangements for the school are set out below.

Children with an Educational Health Care Plan (EHCP) or Statement of Special Educational Need (SEN)

Any child with an Educational Health Care Plan (EHCP) or Statement of Special Educational Need (SEN) where Kingston Academy is named on the Statement or EHCP, will be admitted to the school before all other applicants are considered.

OVERSUBSCRIPTION CRITERIA for entry into Year 7 in September 2019 and subsequent years of entry

Where more applications are received than there are places available, places will be offered in the following order of priority and after taking into account any children for whom the school is named in a Statement of Special Educational Needs:

  1. Places will be offered firstly to Looked After Children i.e children who are looked after by a public authority and are in public care, and previously looked after children* who were adopted, or subject to a residence order, or special guardianship order, immediately following having been looked after. Applications made under this criterion must be accompanied by details of circumstance and professionally supported evidence (e.g.from a social worker);
  2. Places will be offered next to children who have a brother or sister, including an adopted, foster, half- or step- brother or sister, living at the same address and attending the same school at the time of admission;
  3. Places will then be offered in cases of exceptional family, social or medical need (which must be described on the application form and verified by professionally supported evidence) which makes the school the most suitable one for the individual child and why these needs cannot be met at any other school;
  4. Places will then be offered to children (including adopted, foster, half- or step-children) of staff at the school who have been in post for 2 years at the point of the child’s application;
  5. The remaining places will be offered to children who live nearest to the school, as measured by a straight line from the home address to the nearest school gate. All distances will be measured using Kingston School Admissions computerised Geographical Information System.

Multiple Births

Where a child from a multiple birth is admitted to the school under this policy, then any further child of the same multiple birth who applied to the school at the same time and for the same year of entry and lives at the same home address, will be admitted even though this may raise the number in the year group above the school’s PAN.

Use of a final tie-breaker

For applicants from the same block of flats, or who live the same distance from the school, random selection by the drawing of lots is used as a final tie-breaker.

* The definition of looked after children and previously looked after children is as follows:

  • Children who are in the care of the Local Authority (LA), or being provided with accommodation by a LA in the exercise of their social services functions in accordance with Section 22 of the Children Act 1989, at the time an application for school is made.
  • Previously looked after children who were looked after immediately prior to being adopted or who became subject to a child arrangement order under the Children and Families Act 2014, (previously known as a residence order) or a special guardianship order.

Late applications

Any late applications will be considered in accordance with the agreed terms of Kingston’s secondary coordinated admissions scheme, as published in the ‘Admissions to Kingston Secondary Schools 2019’ booklet.

Waiting Lists for entry into Year 7 in September 2019 (and subsequent years of entry)

You can request for your child’s name to be added to the waiting list for Year 7. This will be added in criteria order, until the end of the academic year in July 2020. After this date, parents will have to request in writing to have their child’s name added to the waiting list.

Right of Appeal

Any applicant who has been refused a place at the school has the right of appeal under Section 94 of the School Standards and Framework Act 1998. Appeals should be made, in writing, in accordance with the instructions and appeals timetable for 2019 which will be published on the school’s website.

In-year Applications

In-Year admissions i.e. at any other time other than September 2019 entry, will be administered in accordance with the agreed In-Year Admissions scheme and the Pan London Protocols. In-year applications must be made using Kingston’s In Year Application Form available from Kingston School Admissions. Tel 020 8547 4610 or by email Kingston.admissions@achievingforchildren.org.uk to request a copy or download a copy from the Kingston website at www.kingston.gov.uk

Fair access protocol

The Kingston Academy, along with the Council and all other secondary schools/academies in Kingston upon Thames has agreed a fair access protocol to admit children who are currently without a school place and may have difficulty finding a suitable school place.

Sixth Form Applications

The Kingston Academy currently does not operate a Sixth Form. Parents will be able to apply to our Sixth Form in the academic year 2019-20 for entry in September 2020.


b. Year 7 and In Year  Determined Admissions Arrangements for entry in September 2020

Approved by the Board of Kingston Educational Trust on 10 December 2018

The Kingston Academy is a co-educational, non-selective, non-faith secondary free school for the local community and its families. The school provides places for young people aged 11 to 18 and has a fully inclusive ethos, which welcomes all who wish to come to the school, and requires everyone to be valued for who they are and what they offer.

Admissions Authority

Kingston Educational Trust is the admissions authority for The Kingston Academy.

Entry into Year 7 in September 2020 and subsequent years of entry

The Kingston Academy is part of the Pan London Co-ordinated Admissions Scheme. For applications in the normal admissions round you must name the school on the application form provided by your home local authority. Full details of the secondary school application process are available in your local authority admissions booklet. The Kingston booklet ‘Admissions to Kingston Secondary Schools 2020’ is available from Kingston Council’s website at www.kingston.gov.uk.

Inaccurate or false information on the form could result in the place being withdrawn.

Number of places

The Kingston Academy has a published admission number (PAN) of 180 places in each year of entry into Year 7.

Children with an Educational Health Care Plan (EHCP) or Statement of Special Educational Need (SEN)

Any child with an Educational Health Care Plan (EHCP) or Statement of Special Educational Need (SEN) which names The Kingston Academy will be admitted to the school before all other applicants are considered.

Allocation of remaining places

The school will then offer the remaining places, admitting up to 180 pupils in total for entry into Year 7 each year. If the school is not oversubscribed, all applicants will be offered a place. In the event that the school receives more applications than the number of places it has available, places will be offered in the order of priority set out below.

Oversubscription Criteria for entry into Year 7 in September 2020 and subsequent years of entry:

  1. Highest priority will be given to looked after children and previously looked after children, defined as respectively:
  • children who are in the care of a local authority, or being provided with accommodation by a local authority in the exercise of their social services functions in accordance with Section 22 of the Children Act 1989, at the time an application is made;
  • children who are no longer looked after by a local authority in England and Wales (as defined by the Children Act 1989 or Part 6 of the Social Services and Well- being (Wales) Act 2014) because they are the subject of an adoption, special guardianship or child arrangements order.

Applications made under this criterion must be accompanied by details of circumstance and professionally supported evidence (e.g. from a social worker).

2. Priority will next be given to children who have a sibling, including an adopted, foster, half- or step-sibling, living at the   same home address and attending The Kingston Academy (including the Sixth Form) at the time of application;

3. Priority will next be given to children for whom there are exceptional family, social or medical needs which only The Kingston Academy can meet. The full circumstances must be described on the application form, including the reasons why these needs cannot be met at any other school and verified by professionally supported evidence such a letter from a GP, hospital consultant or other medical professional, educational psychologist or social worker;

4. Priority will next be given to children (including adopted, foster, half- or step-children) of staff who have been directly employed at the school for at least 2 years at the time of the  application;

5. The remaining places will be offered to children who live nearest to The Kingston Academy, as measured by a straight line from the home address to the main Richmond Road school entrance. All distances will be measured using Kingston School Admissions computerised Geographical Information System.

The address given in your application must be your child’s permanent home address, its authenticity will be checked and evidence may be requested to verify it.

Where parents live separately, the application must be based on the address where the child lives most of the time. Where the child lives with both parents at different addresses, evidence of your care arrangements will be required. All available evidence that you provide to support your application will be considered to decide which address will be used to process your application.

Use of a tie breaker and final tie-breaker

The distance from home to school, criteria 5, will be used as a ‘tie-breaker’ if there are more applications than places available under any higher criteria.

For applicants from the same block of flats, or who live the same distance from the school, random selection by the drawing of lots is used as a final tie-breaker. This process will be independently verified.

Multiple Births

Where a child from a multiple birth is admitted to the school under this policy, then any further child of the same multiple birth who applied to the school at the same time and for the same year of entry and lives at the same home address, will be admitted even though this may raise the number in the year group above the school’s PAN.

Late applications

Any late applications for entry into Year 7 will be considered in accordance with the agreed terms of Kingston’s secondary schools coordinated admissions scheme, as published in the ‘Admissions to Kingston Secondary Schools 2020’ booklet.

Waiting Lists for entry into Year 7 in September 2020 (and subsequent years of entry)

The waiting list will automatically consist of the names of children who did not receive a higher preference offer and will be maintained in the order of the oversubscription criteria set out above. Names of children who have had a higher preference offer, or who did not originally name the school as a preference, can be added to the waiting list. These names and those of any late applicants will be added to the waiting list in criteria order regardless of the date the application was received.

Names are normally removed from the waiting list six months after the September term start date unless parents/carers specifically request in writing to remain on the waiting list.

In-year Applications

An application can be made at any time outside the normal admissions round. In-year admissions are administered in accordance with the agreed Kingston In-Year Admissions Scheme and the Pan London Protocols. Applications must be made to Kingston Council using Kingston’s In Year Application Form available from Kingston School Admissions: telephone 020 8547 4610 or email kingston.admissions@achievingforchildren.org.uk to request a copy or download a copy from the Kingston Council website at www.kingston.gov.uk

Any completed application forms received by the school will be forwarded to Kingston School Admissions for processing.

If there are no places available at the time of the application, the child’s name will be added to a waiting list for the relevant year group. All waiting lists are ranked in accordance with the oversubscription criteria set out in section 6 above.

Admission of children outside their normal age group

In very limited circumstances children may be educated out of their chronological year group, and parents are entitled to request a place for their child at The Kingston Academy outside of their normal age group.

Every request will be decided on the basis of the individual circumstances of that case and in the best interests of the child concerned, including:

  • taking account of the parent’s views;
  • information about the child’s academic, social and emotional development;
  • where relevant, their medical history and the views of a medical professional;
  • whether they have previously been educated out of their normal age group; and whether they may naturally have fallen into a lower age group if it were not for being born prematurely.

The views of the head teacher (at The Kingston Academy) will also be taken into account.

If parents wish for their child to be considered for admission to a year group which is outside their normal age group, then they must complete the local authority application form or the Kingston Council in-year admission form, as appropriate  and attach a letter setting out the reasons for the request and all supporting letters and/or documentary evidence in support of the application.

Parents will always be informed of the reasons for any decision on the year group a child should be admitted to. Parents do not have a right to appeal if they are offered a place at The Kingston Academy but it is not in their preferred age group. However, they may make a complaint about the decision not to admit their child outside their normal age group. Details of the complaints procedures are published on the policy page of the school website.

Fair access protocol

The Kingston Academy, along with the Council and all other secondary schools/academies in Kingston upon Thames has agreed a fair access protocol to admit children who are currently without a school place and may have difficulty finding a suitable school place.

Pupils admitted under the protocol take precedence over children on the waiting list and may require the school to admit above PAN for the relevant year group.

Right of Appeal

Parents have a right to appeal to an independent admissions appeal panel against the decision to refuse their child a place at The Kingston Academy whether the application is made during the usual admissions round or in-year.

Appeals must be made in writing and full details of how to appeal are published on the school’s website.


Determined Year 12 Admissions Arrangements for entry in September 2020 and subsequent years of entry

Approved by the Board of Kingston Educational Trust on 10 December 2018

Admissions Authority

Kingston Educational Trust is the admissions authority for The Kingston Academy.

Applications for entry into Year 12 in September 2020

The school will aim to admit 150 pupils into Year 12 each year.

TKA Applicants:

All Year 11 pupils who wish to stay at The Kingston Academy will be able to continue into the Sixth Form, subject to meeting the entry criteria and their course requirements. We will offer advice, guidance and support to all of our pupils to ensure they are able to make informed choices about their post 16- futures and will work with our partner, Kingston College, to develop a vocational offer.

External Applicants:

External applicants wishing to join the Sixth Form must submit an application directly to The Kingston Academy prior to the closing date, using the online application form (or the hard copy form available on request from Pupil Services). The closing date and full details of the application process will be published annually in the Sixth Form Prospectus and on the school website.

The same entry criteria and course requirements apply to both external and internal applicants, but internal candidates will be given priority. Availability of places to external candidates will depend on the uptake of places by internal applicants, but we will aim to allocate a minimum of 20 places each year to external applicants who meet the entry criteria and course requirements.

Entry Criteria

All pupils in the Sixth Form at The Kingston Academy must be on a full time study programme. This will usually comprise a minimum of three A level courses or equivalent (full details of the options for full time study will be published annually in the Sixth Form Prospectus and on the school website).

The minimum academic qualification for entry into the Sixth Form at The Kingston Academy is:

  • 5 GCSEs at grades 4-9 including English and Maths.  

In addition, individual courses have minimum entry requirements which must be met and full details will be published each year in the Sixth Form Prospectus.

Conditional offers will be made to external candidates most likely to satisfy the entry criteria and relevant course requirements based on an assessment of their predicted GCSE grades, other appropriate grades and information from staff at the applicant’s current school.

Meetings may be held with applicants and their parents to discuss options and courses, but will not form part of the decision process on whether to offer a place.

Conditional offers will be made subject to and dependent upon the applicant meeting the entry criteria for the Sixth Form and the specific course requirements and:

  • sufficient demand for places in each of the courses the applicant has selected;
  • availability of places on the courses the applicant has selected,
  • availability of the combination of courses selected by the applicant; and
  • the school’s ability to staff and resource the courses selected.

Achievement of the GCSE grades specified does not guarantee a place on any course or combination of courses.

If the intended course is full but there are still vacancies on other courses applicants may be offered an alternative.

Oversubscription Criteria for entry into Year 12 in September 2020 and subsequent years of entry

Where more external applications which meet the academic entry criteria are received than there are places available, places will be offered in the following order of priority and after taking into account any students  for whom the school is named in a Statement of Special Educational Needs or Education and Health Care Plan:

  1. Highest priority will be given to ‘looked after children’ and ‘previously looked after children’, defined as respectively:
  • children who are in the care of a local authority, or being provided with accommodation by a local authority in the exercise of their social services functions in accordance with Section 22 of the Children Act 1989, at the time an application is made;
  • children who are no longer looked after by a local authority in England and Wales (as defined by the Children Act 1989 or Part 6 of the Social Services and Well- being (Wales) Act 2014) because they are the subject of an adoption, special guardianship or child arrangements order.

Applications made under this criterion must be accompanied by details of circumstance and professionally supported evidence (e.g. from a social worker).

2. Priority will next be given to applicants who have a sibling, including an adopted, foster, half- or step-sibling, living at the same home address and attending The Kingston Academy at the time of application;

3. Priority will next be given to applicants for whom there are exceptional family, social or medical needs which only The Kingston Academy can meet. The full circumstances must be described on the application form, including the reasons why these needs cannot be met at any other school and verified by professionally supported evidence such a letter from a GP, hospital consultant or other medical professional, educational psychologist or social worker;

4. Priority will next be given to applicants who are the children (including adopted, foster, half- or step-children) of staff who have been directly employed at the school for at least 2 years at the time of the  application;

5. The remaining places will be offered to those applicants who live nearest to The Kingston Academy, as measured by a straight line from the home address to the main Richmond Road school entrance. All distances will be measured using Kingston School Admissions computerised Geographical Information System.

The address given in your application must be your child’s permanent home address, its authenticity will be checked and any offer made under this criterion will be conditional on verification of the address.  Any address other than your child’s permanent home address will not be used for processing the application. If you move after submitting your application, you must inform the school within two weeks of your move.

Where parents live separately, the application must be based on the address where the young person lives most of the time. Where the young person lives with both parents at different addresses, evidence of your care arrangements will be required. All available evidence that you provide to support your application will be considered to decide which address will be used to process your application.

Use of a tie breaker and final tie-breaker

The distance from home to school, criteria 5, will be used as a ‘tie-breaker’ if there are more applications than places available under any higher criteria.

For applicants from the same block of flats, or who live the same distance from the school, random selection by the drawing of lots is used as a final tie-breaker. This process will be independently verified.

Multiple Births

Where a young person from a multiple birth is admitted to the school under this policy, then any further child of the same multiple birth who applied to the school at the same time and for the same year of entry and lives at the same home address, will be admitted even though this may raise the number in the year group above the school’s Published Admission Number.

Late applications and Admissions After GCSE results

All late applications received after the deadline will be considered after all the on-time applications are processed, unless exceptional reasons for not applying on time can be shown.

Some late places may become available after GCSE results are known and after all conditional offers have been considered. Applicants for these places must bring in their original results sheet from their school the day after GCSE results day, and their application will be considered.

Waiting List

A waiting list will be held in order of the above criteria for places on courses should they become available in the first two weeks of term.

Admission of students outside their normal age group

In very limited circumstances young people may be educated out of their chronological year group, and parents are entitled to request a place for their child in the Sixth Form at The Kingston Academy outside of their normal age group.

Every request will be decided on the basis of the individual circumstances of that case, the best interests of the young person concerned, and taking into account the views of the head teacher.

If parents wish for their child to be considered for admission to the Sixth Form outside their normal age group, then they must attach a letter with their application setting out the reasons for the request and all supporting letters and/or documentary evidence in support of the application.

Parents will always be informed of the reasons for any decision on the year group a young person should be admitted to. Parents do not have a right to appeal if they are offered a place at The Kingston Academy but it is not in their preferred age group. However, they may make a complaint about the decision not to admit their child outside their normal age group. Details of the complaints procedures are published on the policy page of the school website.

Right of Appeal

Both the parents and the young person have a right to appeal to an independent admissions appeal panel against the decision to refuse a place in Year 12 at The Kingston Academy.

Appeals must be made in writing and full details of how to appeal are published on the school’s website.

Applications and False Information

The school reserves the right to seek verification of any information given on the application form and to withdraw the offer of a place if false information has been given.